FRIENDS OF THE KICKAPOO VALLEY RESERVE

BOARD OF DIRECTORÕS MEETING

OCT. 13, 2009

 

The meeting was called to order by President Fritz Cushing at 7 p.m. Those

in attendance were Sadie Urban, Fritz Cushing, Chuck Reynolds, Patti Knower,

Bonnie Sterling, Brad Steinmetz, Janet Kruk, Chuck Hatfield and Nancy

Foudray.

 

The secretaryÕs report was approved as amended. Patti Knower/Chuck Reynolds.

The treasurerÕs report was read, checking $5,398.83, savings $14,823.01,

cash box $50.

Approved as read. Patti Knower/Chuck Hatfield.

The board will look at the 2010 budget at the next meeting. The board may

have to establish a budget committee.

 

OLD BUSINESS

 

PHOTO CONTEST – Janet Kruk asked how many calendars to order. The consensus

was to order 200 calendars and charge $10. She will also make a loop of the

pictures to use at the ReserveÕs Small Town Christmas celebration. Each

calendar winner will receive their picture, an 8X10 framed and matted, and a

calendar. She reported that Al Buss has been very helpful in putting the

pictures for the contest on the website.

 

SMALL TOWN CHRISTMAS

The two Best of Show winners for the photo contest will be announced at the

String Ties show. The Friends will be making a recording of "The Fatal Oak"

and will ask Rick Danielson to help with the audio. The cookie walk will be

co-ordinated by Paige Baumgartner. Patti Knower will help. Fritz will check

with Becky Zahm and Dave Russell about refreshments for Sting Ties. If

Friends want to renew their membership or become a new member, the evening

of the Sting Tie performance, there will be a $5 discount. Chuck Reynolds

brought up a concern about charging for the Sting Ties. He said we would

have to pay taxes on that money and he was concerned about our nonprofit

status. It was the consensus of the board to have a free-will offering at

the door.

 

ANNUAL MEETING AND APPRECIATION DINNER – The FriendÕs annual meeting is Oct.

24, 2009, at 5 p.m. at the Kickapoo Valley Reserve Visitors Center. Brian

Turner and Paige Baumgartner declined another term on the board. The

nomination committee is Brad Steinmetz, Fritz Cushing and Chuck Reynolds.

Nancy Foudray and Janet Kruk have expressed interest in becoming board

members. Fritz will get a cheese tray for the meeting. The 2010 annual

meeting will be Oct. 23. The invitations for the dinner went out today via

e-mail.

DAM CHALLENGE-SPAGHETTI SUPPER

The Friends made $1,100 on the spaghetti supper. Sadie Urban handed out an

information sheet on the Dam Challenge. There will be a debreifing this

Thursday.

 

FRIENDÕS OFFICE – Fritz reported the laptop would have to be reconfigured

for use at the Reserve. Chuck Hatfield wanted some discussion on priority of

how things would go into the new archival system. During the discussion it

was decided to start with the contacts-membership portion of the program.

 

COLLECTOR PLATES – Chuck Hatfield said the price of the plates has gone up

and he was not convinced any of the pictures from the contest would adapt to

a nice looking plate. The consensus was to adopt a wait and see. The

calendar would be alternative to the plate this year. Chuck said he did like

the idea of mugs. Nancy Foudray asked perhaps we could frame some of the

pictures from the contest and sell them.

 

OTHER OLD BUSINESS

 

Patti asked about the archival things that were on Brian TurnerÕs computer.

Chuck Hatfield said the FriendÕs would receive them and also the last batch

of pictures from the Corps of Engineers.

 

NEW  BUSINESS

 

SPRING FLING – The group wants the date of Saturday, May 22 if it is OK with

the Reserve. Fritz will be the contact person.

 

NUZUM GRANT – Chuck Hatfield questioned if we wanted to do a grant as we had

income of $29,000 this year. He said there were certainly things we had on

the plate and we have publishing things to put on it.

After a discussion about input into the new archival system, it was felt

that with volunteers there would be a lack of quality control and

consistency.  A motion was made the FriendÕs hire someone to do the archival

input. Chuck will write a grant for the estimated amount. Bonnie

Sterling/Patti Knower.

 

COMMITTEE REPORTS – Fritz said he has met with the committees. There are no

members on the Project-Events Committee at this time.

 

Membership – Patti Knower and Paige Baumgartner

Volunteer coordinator will not be responsible for every event all year. The

committee needs to make volunteers aware of volunteering opportunities with

the calendar and in the newsletter. They also need to know if a volunteer

wants to do specific tasks. The membership form can be liked to the new

system. Patti and Paige will co-ordinate the cookie walk for The Small Town

Christmas.

Photo contest – Janet Kruk

Kickapoo Country Fair – Marcy West, Karen Brandel, Becky Zahm

Spring Fling – Fritz Cushing

Website – Brad Steinmetz

Highway Clan-up – Patti Knower

 

Marketing & Sales – Chuck Hatfield, Bonnie Sterling, Brad Steinmetz

When we sell out of T-shirts, we will not order any more. Suggested we cut

the price of a water bottle to $12. The committee will inventory twice a

year. The coffee is selling well. Sadie Urban suggested a zipper vest with

Friends logo, patches and coffee cups. Anything developed for marketing,

must go through the committee before it is put on sale. We do need items for

kids.

 

Communications – Brad reported there was a tremendous volume on the website.

Al Buss has been very helpful. Brad has a blog site that mentions local

history. He will link to the Friends site.

Janet said the newsletter would come out in November publicizing String Ties

and Winter Festival. The board talked about an e-mail site, but the question

was asked who would take care of it?

 

Finance-Budget – Chuck Reynolds

The board discussed a possible category for Friends membership as a

supporting member at $15. There would be no pass and no newsletter. Motion

by Chuck Reynolds/Brad Steinmetz.

Nancy Foudray asked if people were buying membership but not using the

passes. After a discussion, it was tabled for future reference.

 

The next meeting will be Dec. 8, the reorganization of the board.

Motion to adjourn at 9:07 p.m. Patti Knower/Chuck Hatfield.

Bonnie Sterling

Secretary